Dashboard
The dashboard is your home page. It shows at a glance how your business is doing and what comes next. Clear. Current. At a glance.
At a glance
- Revenue only counts paid orders. Open bank transfers are added once you mark them as paid.
- The percentage compares the last 7 days with the 7 days before.
- The bell reports every new order, Help opens this guide right inside the dashboard.
- Team members only see the areas they have access to.
You land here after logging in. Navigation is on the left, the header with search and help at the top, your numbers in the middle.
Numbers
Revenue, orders, customers and events at the top, the performance chart below.
Latest orders
The three most recent orders with status. One click opens the order.
Storage
How much space your photos and documents use and how much is free.
The header is the same on every dashboard page. From left to right:
- 1Storage: free space in your plan.
- 2Open Shop: your shop in a new tab, just as parents see it.
- 3Search: finds customers, orders, events and products.
- 4Help: opens this guide on the right, matching the current page.
- 5Bell: new orders. The red number shows unread messages.
- 6Profile: settings and log out.
Four cards sit at the top. The link at the bottom right opens the matching list.
| Card | What it shows |
|---|---|
| Total Revenue | Sum of all paid orders. The percentage compares the last 7 days with the 7 days before. |
| Orders | All orders, including unpaid ones. |
| Customers | Registered customer accounts, with the number of new ones. |
| Events | Your jobs, how many are active, and the latest event. |
Why revenue is lower than the order total
The chart shows revenue per day. Choose the period at the top right: Today, 7 Days, 30 Days, This Month or Last Month. The values for the same period are shown on the left.
| Value | Meaning |
|---|---|
| Gross Revenue | Paid orders in the period, including tax and shipping. |
| After refunds | Gross revenue minus refunds in the period. |
| Orders | Number of paid orders. |
| Refunds | Sum of refunds, see Credit notes. |
| Ø Order Value | Gross revenue divided by the number of orders. |
For your taxes
The card shows how much of your storage is used. Below it you see what fills it:
- Images: originals and previews of your photos.
- Invoices and credit notes as PDF.
- Backups: your data backups from Compliance & Backup.
- Media: images from your media library for shop and pages.
- Refresh counts everything again. Otherwise the card updates by itself.
Storage almost full
Every new order appears in the bell, with name, amount and whether it is already paid.
- 1Bell with the number of unread messages.
- 2List: one click opens the order. Mark all read marks everything as read.
You also get an email for every order. The Pixalo app sends a push message.
You do not have to leave the dashboard to read a guide. Help opens on the right and you keep working next to it.
- 1Search: enter a keyword, for example password or logo.
- 2Open all guides: the full documentation in a new tab.
- 1Click Help at the top. Topics for the current page are listed first.
- 2Or click the small ? next to a setting. The matching topic opens directly.
- 3Related topics are listed below the text. Back takes you one level back.
- Close help with Esc or the cross.
Enlarge images
Frequently asked questions
Why does an order not count towards revenue yet?
It is not paid yet, usually a bank transfer or cash payment. Mark it as paid as soon as the money arrives.
Is “After refunds” revenue without tax?
No. It is gross revenue minus refunds. Tax is shown on your invoices.
Why is the storage display not updated immediately?
The card recalculates regularly. Click Refresh if you have just uploaded or deleted a lot.
Can I hide revenue from staff?
Yes. Under Team you decide for each person which areas they see.
Continue with events
Create your first job
An event is your photo job: nursery, school or family. That is where you upload and sell photos.