Features

All features at a glance

From photo day to payout: Pixalo covers the complete workflow of school and nursery photographers. One system instead of five tools.

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Contents

24
  1. 01Photo day & matching4
  2. 02Galleries & sales4
  3. 03Protection & privacy4
  4. 04Payment & accounting4
  5. 05Marketing & automation4
  6. 06Shop design & platform4

Every feature below is shown as a real view, not a list.

Every feature. Shown, not promised.

This is Pixalo day to day: from photo day to the shop to the payout. Every card is a real view from the product.

Online registrationFeatures · 01

Parents register.
You stay organised.

Collect registrations and photo consent online before photo day.

Sunflower Nursery · 24 Sep
Photo day sign-up
Child
Mia Keller
Group
Hedgehogs
Portraitsrequired
Online galleryrequired
Group photooptional
Send sign-up
Confirmation by email
Hedgehogs group6 / 18
  • Keller, MiaRegistered
  • Yılmaz, EmirNo group photo
  • Schneider, Lena
  • Becker, JonasRegistered
  • Öztürk, Elif
  • Weber, PaulRegistered
PosterParent letterSchool list
Share a link or QR code
Parents register their child
View registrations by group
No retyping. No paperwork.
Protected galleriesFeatures · 02

Private photos.
Personal access.

Customers open their gallery with an access code.

Your photo gallery
Access code
2WB9JQP3
Open gallery
Summer Fair 2026
24 photos
Access granted
+ Add sibling code
Share the access code
Customers open their gallery
Connect up to five codes
Access code required.
Shop DesignerFeatures · 10

Your photography.
Your shop. Your style.

Build a shop that looks and feels like your brand.

Shop DesignerPublish
Blocks
Hero
Gallery
Text
Button
Your brand
Aa
Trebuchet MS
Aa
Georgia
820+
blocks
18
categories
41
elements
Drag & drop

Choose from 820+ blocks and place them in seconds.

Make it yours

Custom colours, fonts and spacing to match your brand.

Preview & publish

Check the look on desktop, tablet and mobile, then publish your shop.

Your domain. SSL included.
Payments & automatic invoicesFeatures · 12

Your sales.
Paid to your accounts.

Connect Stripe or PayPal, or accept bank transfers. Pixalo takes no sales commission.

Your payment methods
PPayPalYour account connected
SStripeCards · Apple Pay · Google Pay
Bank transferPay directly to your bank account
Pixalo sales commission0%
Order #A7K3D
Paid
3 prints · 1 digital download
Invoice PDF created
INVOICE
Connect your payment accounts

Link your own PayPal, Stripe or bank account in minutes.

Get paid for your orders

Payments go directly to your accounts. Pixalo takes 0% sales commission.

Invoices created automatically

Every order generates a PDF invoice and you can track each order’s status.

Pixalo is an official PayPal partnerPayPalIntegrated as an official partner. Your account stays yours, payouts go straight to you.
Discount codes & promotionsFeatures · 13

Your offers.
Your rules.

Create percentage or fixed-amount discounts. Set the conditions and track every use.

Your basket
Photo prints & downloads€50.00
Subtotal€50.00
EARLY20Apply
Code applied
Discount · 20%−€10.00
Total€40.00
Illustrative order
You set the conditions
Validity datese.g. valid until 30.09.
Minimum order valuee.g. from €30
Usage limitse.g. 120× per code
Code uses48
Example discount code
EARLY20
20% off
Create your discount code
Set your campaign rules
Track how often it is used
Flexible offers for your photo shop.
Online appointment bookingFeatures · 11

Your next shoot.
Booked through your shop.

Customers choose a session and an available time. Pixalo confirms automatically, or you approve each booking yourself.

Book a session
Session type
Family session · 60 min
Mon
Tue
Wed
Thu
Fri
Sat
Sun
9
10
11
12
13
14
15
Available times
09:00
10:30
13:00
15:30
Booking confirmedSunday · 10:30
Confirmation sentSession details & cancellation link
New booking · Family sessionYour client just booked a session.
Booking included in every Pixalo planNo extra subscription. No booking commission. Your cancellation window.
Add your services
Hours, buffers & daily limit
Accept bookings in your shop
Automatic emails with a cancellation link. No double bookings.
All digital downloadFeatures · 09

Every photo.
One digital package.

Let customers buy their entire gallery as high-resolution digital downloads.

Your photo gallery
24 photos
Preview of your gallery
All photos · DigitalAll 24 photos included
High-resolution files
Buy all photos
Set your digital package price
Customers buy the full gallery
All their memories. In one download package.
Selectable productsFeatures · 07

You set the number.
They pick their favourites.

Let customers choose their own photos. The selection counter keeps them on track.

Your selection
Choose your photos
Select 5 photos
1
2
3
4
4 of 5 selected
Choose 1 more photo
Confirm selection
Set how many photos to choose
Customers pick their favourites
Their favourite photos. Their choice.
Product packagesFeatures · 08

One package.
A photo for every item.

Combine prints and digital photos. Let customers personalise each item.

Personalise your package
Choose a photo for each item
Digital photoJPEG
Photo print15 × 20 cm
Framed print20 × 30 cm
Photo print · 213 × 18 cm
All items assignedConfirm package
JPEG
Build your product package
Choose a photo for each item
Different photos. One personalised package.
QR photo cards & appFeatures · 03

Photograph. Upload.
Automatically sorted.

Photograph the QR card, then the child. Pixalo assigns the photos when you upload.

Photo day
Lena M.
Class 2B
pixalo
Photo day · Class 2B
QR detected · Card · 0231
Lena M.12 photos assigned
Ben K.9 photos assigned
Assignment complete
  1. Photograph the QR card
  2. Photograph the child
  3. Upload and assign automatically
Free app as a bonus. No sorting by hand.
Consent on photo dayFeatures · 04

Group photo consent.
Clear at a glance.

See who must stay out of the group photo, right on your photo cards.

Group photo card
Hedgehogs group
No group photo · 2
Emir Y. · Mia K.
School list
  • Emir Y.no group photo
  • Mia K.no group photo
  • Lena S.
  • Ben K.
No group photo
Emir Yılmaz
Hedgehogs group
  1. Check the group card
  2. Look for the child’s consent label
  3. Print the list for the school
Parents’ choices. Visible on your cards.
Online registration · setupFeatures · 15

One link. One QR code.
Photo day set up.

Create the registration link, decide which consents are required, print the notice and parent letter. Registrations land in your groups.

Online sign-upParents register their child via link and give photo consent digitally.14 registered
Registration link
https://studio.pixalo.shop/anmeldung/…/a6er7HXWCopy
Send this link to the school or nursery. Parents need no account; every registration is confirmed by email.
Registration open until
24.09.2026
Form
Gallery · requiredPortraits · optionalGroup photo · optional2 custom questions · optional
QR code for notice and parent letter
Notice and parent letter
Notice · online registrationPrint / PDFCard designer
View registrations (14)Copy link for the school0 revoked1 to check
The link for the school shows a printable list: who is registered and who stays out of the group photo. No email addresses, no access codes.
Sunflower Nursery
Photo day sign-up
Photo day · 24 Sep 2026Photography: Studio Nord
1Your child
First name
Last name
Group / class
+ Register another child
2Consent
Type of photochoose at least one
Portraitsoptional
Group photooptional
  1. Create the link and QR code in the event
  2. Choose which consents are required
  3. Print the notice and share the link
Parents need no account. Every registration confirmed by email.
Print crop at checkoutFeatures · 14

Their photo.
Their crop.

Customers choose the crop for every print. The cropped file goes straight to your order and lab export, print-ready.

Choose the print crop
13 × 18 cm · 3:4
312 dpi · Print qualityEnough resolution for 13 × 18 cm
ResetApply
Photo print · 13 × 18 cmCropped
Print file readyJPEG · 95%
Turn on print crop in your shop settings
Customers frame each print themselves
Cropped file lands in the order and lab export
Print-ready files. Resolution checked.
Copy protectionFeatures · 16

Preview yes.
Copy no.

Watermark on every preview, right-click and saving blocked. Screenshot keys and printing hide the photos instantly.

Gallery · Summer Fair 2026Active
Sample
Sample
Sample
Copy protection activeImages temporarily protected. Click into the page or press ESC to show them.
Right-click
Screenshot
Print
Watermark
Copy protection for all galleries
Turn it on in your settings
Screenshots and printing hide the photos
One switch. Every gallery.
TeamFeatures · 17

Unlimited photographers.
Each with their own rights.

Invite as many photographers as you need. No limit, no extra charge per person. Everyone sees only what they are allowed to.

Invite a new photographer
They get an email with a link (valid 72 h) to set their password. Access is limited to your studio.
First nameLast nameEmail addressDEDeutsch
Two-factor authenticationA 6-digit code is emailed at every login. Recommended.
Send invitation
ASAnna S. · OwnerAll rights
TBTom B. · PhotographerEvents · Upload · Bookings
LKLea K. · PhotographerEvents · Orders · Customers
Invite photographerNo limit
TBTom B. · PhotographerPermissions
Events
Upload
Orders
Products
Customers
Discounts
Appointments
Shop design
Invite a photographer by email
Set their rights one by one
No limit. No extra charge per person.
Proof & revocationFeatures · 18

Every consent on record.
Revoked in one click.

Each child gets a consent record as PDF with time stamps. Parents change their decision via the link in their confirmation email.

Registration confirmed

Thank you. Your registration for photo day on 24 Sep is saved. As soon as the photos are online you will receive your access by email.

Your confirmation email contains a personal link. Use it to see your registration and change your consent at any time.
Consent recordOnline registration for photo day. Controller: Studio NordPDF
Purpose · TimeDecision
Portraits12.09.2026, 18:42granted
Online gallery12.09.2026, 18:42granted
Group photo14.09.2026, 09:15revoked
Text version: 2026-09-01Page 1/1
Your registration
Registration and consent
Studio Nord
Photo day on 22 September 2026Photography: Studio Nordm•••@beispiel.de
MKMia KellerGroup IGEL
Registered28.09.2026Photo day22.09.2026GalleryAccess comes by email
Your consent
Protected online galleryrequiredGranted
Individual portraits on photo dayoptionalRevokeGranted
Group or class photooptionalRevokeGranted
Revoke the entire consent
The revocation applies to the future. Controller: Studio Nord. If you have questions, please contact the photo studio directly. Privacy policy
Parents confirm by email
Change or revoke via the link
Record as PDF, with time stamps
Paper promises you add yourself.
Product imagesFeatures · 19

Every product.
Ready to sell.

Prints, sets, mugs or cushions: every product gets a finished image with its size. Parents see straight away what they buy.

Product templates
Print 13 × 18
Set of 2, 9 × 13
Mug
Cushion
Photo print
13 × 18 cm
3,90 €
With their own photo
Add to basket
Pick a product from the templates
The image with sizes is ready
Parents see their photo with it
Clear what you buy.
Card designerFeatures · 20

Cards and forms.
Exactly as you need them.

Design QR photo cards, consent forms and access cards yourself. Placeholders fill in name, class and code.

Consent formUse: Access cards ⌄90%Print previewSave
Elements
TextImageQR codeShapeLineForm field
Placeholders
  • First name{{student.firstName}}
  • Last name{{student.lastName}}
  • Access code{{student.accessCode}}
  • Class / group{{class.name}}
  • Photo day date{{event.date}}
IMPORTANT!
Consent to take part in photo day and to the taking and processing of photographs
I consent to:
PortraitsClass, group and sibling photosEmail notifications
AB12CD34
Lena SchmidtPhoto of
2AClass / group
Name of parent or guardian
[email protected]Email of parent or guardian
Place, date
Signature of parent or guardian
Your access details for photo day
Photo day: Sample Primary School
1. Open the online gallery
demo.pixalo.shop
2. Enter your personal access code
AB12CD34
Discount code
FRUEH10
-10%
Page
Layout
Full pageHalf pageCards
Background
Colour#ffffff
Choose image
Start from a template
Place text, QR code and fields
Print for the whole class
One design. Every child filled in automatically.
Data protectionFeatures · 21

GDPR compliant.
Servers in Frankfurt.

Watermarked previews, encrypted transfer, hosting in Germany. Data processing agreement and retention periods included.

Hosting in Frankfurt
Encrypted transfer and storage
Watermark on every preview
Data processing agreement included
Region
Frankfurt
eu-central-1 · AWS, Germany
Encrypted databaseDaily backupsRetention periods documented
Your data stays in Germany
Download the agreement from your dashboard
Trust you can show to schools.
Lab exportFeatures · 22

To the lab.
In one click.

Orders as XML or CSV plus a ZIP with all files. SKU mapping to match your lab. No retyping.

ExportXMLCSV
  • bestellungen_2026-09.xml12 orders
  • bilder.zip48 files
  • sku-zuordnung6 products mapped
Download export
Portraits · 13 × 18Cropped
Cropped prints go in as ready-to-print files.
Map your products to lab SKUs
Download the export
XML, CSV and ZIP. Your lab’s format.
Emails & automationFeatures · 23

Reminders
run by themselves.

Gallery online, reminder before the gallery closes, order confirmation, refund. Pixalo writes in your name.

Day 0Gallery is online, here is your code
Day 113 more days to order
OrderOrder confirmation with invoice
RefundRefund confirmation
Gallery reminders
Reminder without order
Closing soon
Last day
Sent in your name, with your logo.
Switch reminders on per event
Pixalo sends at the right moment
You watch. Pixalo writes.
Nursery without a name listFeatures · 27

No list?
No problem.

Create groups and numbered children, print the cards, shoot. Parents never see a name.

Create children without names
Number of groups
4
Children per group
20
1Group 120
2Group 220
3Group 320
4Group 420
4groups80children
Create 80 children
There areMORE
PHOTOS
Child
07
Group 2
Access codeK7P2 93QX
No name on the card
Staff recognise the child by the photoThe card with the child photo reaches the right parents. Add names later if you want.
Create groups and children
Print the photo cards and shoot
Hand out parent cards with the child photo
No names. No emails. Still every child.
Photo protectionFeatures · 26

Your photos.
Preview only.

Distorted watermark, small preview, and on a phone the whole picture is never on screen at once.

Try it
To protect the photos, only one half of the picture is shown.
WatermarkActive
Text or logo. Tiled or in 7 positions.
Live preview1200 px · JPEG 70 %
Mobile: only one half is sharpA screenshot never shows the whole photo.
The original stays on the serverParents see at most 1200 px. The full file is released after purchase.
Set up your watermark
Switch on mobile protection
Preview yes. File no.
Watermark per jobFeatures · 28

Every job.
Its own watermark.

Pick a watermark from your library for each photo job. The preview shows the real image. Old previews change only when you confirm.

Photo job
Park Primary School
14 Oct 2026248 photosStudio logo248 with the old watermark
Watermark for this job
Photo from this job1200 px · JPEG 70 %
CancelSave
Update previews?
248photosabout 2 min
  • Uploads come first
  • Parents see the old preview until then
  • Cancel any time
Nothing happens automaticallyNew uploads get the new watermark right away. Old previews only after you confirm.
Before the gallery
Optional: a copyright notice that parents confirm.
Park Primary School
Copyright notice

These photos are protected by copyright. The previews are for selection only. Screenshots, photographing the screen and sharing are not permitted. Please order the photos you would like to use.

Build your library
Choose per job
Confirm. Done.
One job. One watermark. Full control.
MultilingualFeatures · 24

One shop.
Four languages.

German, English, Dutch, Spanish. Parents order in their language, you deliver in yours.

DE
Wählen Sie Ihre Fotos
Fotoabzug 13 × 18
4,90 €
In den Warenkorb
EN
Choose your photos
Photo print 13 × 18
£4.20
Add to Cart
NL
Kies je foto’s
Fotoafdruk 13 × 18
€ 4,90
In winkelwagen
ES
Elige tus fotos
Copia 13 × 18
4,90 €
Añadir al carrito
Shop language
DEWählen Sie Ihre Fotos
ENChoose your photos
NLKies je foto’s
ESElige tus fotos
Parents automatically see the shop in their browser language.
Currency
€EUR£GBP$USD
Euro, pound or dollar. Prices and invoices follow.
Emails in the parents’ languageautomatic
DEIhre Galerie ist bereit!Studio Nord · access code enclosed
ENYour gallery is ready!Studio Nord · access code enclosed
NLUw galerij is klaar!Studio Nord · access code enclosed
ES¡Su galería está lista!Studio Nord · access code enclosed
Choose your shop language
Set your currency
Parents order in their language.
DashboardFeatures · 25

Everything
at a glance.

Revenue, orders, customers, storage. Every photo day as a number, not a gut feeling.

Total revenue
€48.720,50
+23.4%Total earnings
Orders
1.284
All orders
Customers
962
+38 newRegistered customers
Events
24
6 activeSommerfest 2026
Gross revenue€6.482,10
Net revenue€5.447,98
Orders171
Refunds€54,80
Ø order value€37,91
PerformanceRevenue & orders at a glanceToday7 days30 daysThis monthLast month
€2.000€1.600€1.200€800€400€0
22. Sep.23. Sep.24. Sep.25. Sep.26. Sep.27. Sep.28. Sep.
Storage Space
Used38,4 GB / 250 GB
15,4% used211,6 GB free
Photos
24.618
37,9 GB
Invoices
1.284
312 MB
Credit notes
37
8,1 MB
Backups
12
140 MB
Media
86
64 MB
Recent OrdersShow all >
LLena Hoffmann6N3TRDK2G · 28.09.2026€102,55Completed
JJonas Becker6XXPRJ7QS · 28.09.2026€48,90Completed
SSarah KleinD35PZL7T2 · 27.09.2026€37,20Completed
See revenue per photo day
Credit notes and discounts in one place
Numbers, not guesswork.

From A to Z

All features at a glance

Six areas, every feature linked to the documentation.

Photo day & matching

01

Galleries & sales

02

Protection & privacy

03

Payment & accounting

04

Marketing & automation

05

Shop design & platform

06

More features

And everything that does not fit on a card above

Small helpers and big building blocks that carry the day. Complete, no surcharge, in every plan.

Gallery and shop

13
  • Send access codes by email, with proof of who received what and when
  • Reminders before the order deadline and to parents without an order, only with consent
  • Pre-registration before the gallery opens and an email card inside the open gallery
  • Gallery closes automatically at the order deadline
  • Photo number and order deadline can be shown in the gallery
  • Favourites, cart and customer account with order history and invoices
  • Sub-albums for client galleries, for example weddings or company events
  • Ready product images with sizes before purchase
  • Crop selection for prints, the print file is generated automatically
  • Sitting fee, order limits per product and prices per photo job
  • Print a discount code directly on the QR card
  • Your own pages, menus, imprint and privacy policy in the shop, SEO settings and tracking
  • Media library for logos, banners and shop images

Photo day and matching

10
  • Online registration with photo consent before photo day, shared by link or QR code
  • Holding group "No group" for parents whose class is not on the list
  • Print the registration list or export it as CSV
  • Create children without names, add names later
  • Move or delete children between groups, one by one or in bulk
  • Spare cards for latecomers, numbered and ready to print
  • Print photo cards for photo day, per group or all groups in one run
  • Check and correct the matching after upload, before parents see anything
  • Sell group photos as prints only, no download
  • Pixalo app for iOS and Android, works offline too

Orders and payment

9
  • Bank transfer with manual approval, Stripe and PayPal to your own account
  • PDF invoices with sequential numbers, small business rule possible
  • Refunds and credit notes with automatic credit note PDF
  • Tax rates and net or gross prices per country, shipping costs per country
  • Digital downloads individually or as ZIP, validity adjustable
  • Print files per order, ready for the lab
  • Lab export as XML or CSV with ZIP and your own SKU system
  • Photo lab connection with automatic order, delivery note and status feedback (beta)
  • Unsubscribe link in every email, protection against undeliverable addresses

Account, team and security

7
  • Team with roles owner, admin and photographer
  • Two-factor login for the team
  • Storage quota per plan, usage visible in the dashboard
  • Complete data export and backup at the push of a button
  • Consent records with timestamp for photo and email
  • Servers in Frankfurt, data processing agreement included, encrypted transfer
  • Support directly from the dashboard

Languages, countries and extras

6
  • Five shop languages: German, English (UK and US), Spanish, Dutch
  • Legal texts per country for Germany, Austria, Switzerland, the Netherlands, Spain, the UK and the USA
  • Setup assistant to get started in minutes
  • Free templates for parent letters and consent forms
  • Calculators for commission, revenue and photo day planning
  • Demo galleries to try out, no sign-up needed

No add-on modules

Everything included, in every plan

  • Online shop & galleries
  • Photographer app (iOS & Android)
  • QR photo card & card designer
  • Client galleries with albums
  • Products, packages & sitting fee
  • Sibling codes
  • Watermark & copy protection
  • Adjustable download period
  • Invoices & credit notes (PDF)
  • Lab export (XML, CSV, ZIP)
  • Voucher & discount system
  • Gallery mailing & reminders
  • Appointment booking
  • Shop designer & custom pages
  • Custom domain with SSL
  • Four languages, EUR / CHF / GBP
  • GDPR compliant, hosted in Frankfurt
  • 0% platform commission on sales

Try it

Start commission-free today

* Standard transaction fees from payment providers (Stripe/PayPal) may apply.

  • Used by professional school & nursery photographers
  • 0% platform commission & direct payouts to your account
  • Your own brand, logo, and domain (White-Label)
  • GDPR-compliant hosting in Germany

Related Topics