Consent form for school photography
Consent under Art. 6(1)(a) and Art. 7 GDPR. Adapt the references to your national law where needed
- School / institution:
- [School name]
- Photographer / studio:
- [Name of the photographer or studio]
Child's details
- Child's name:
- Class / group:
- Date of birth:
Consent
I agree that (please tick as appropriate, each point can be given separately):
- my child is photographed on photo day (individual portraits).
- my child appears in the class or group photo. Parents of the other children in the class can also order this photo.
- my child's photos are made available in a password-protected online gallery for viewing and ordering. Access only with a personal access code.
- the photos may additionally be used for the school ID card or yearbook (optional).
Privacy notice
- Controller:
- [Name of the photographer or studio], [Address of the photographer], [Email address]
- Purpose:
- Taking school photos and making them available for ordering by parents and guardians.
- Legal basis:
- Your consent (Art. 6(1)(a) GDPR or the equivalent in your national law).
- Recipients:
- Processors for the gallery and order handling and a photo lab for prints, each under a data processing agreement (Art. 28 GDPR). No disclosure to other third parties.
- Retention:
- Until the end of the order period. All photos are then deleted within [Number of weeks] weeks. Order data is kept only as long as commercial and tax law requires.
- Your rights:
- Access, rectification, erasure, restriction, data portability (Art. 15 to 20 GDPR) and the right to lodge a complaint with a data protection authority (Art. 77 GDPR).
Withdrawal
You can withdraw this consent at any time with effect for the future, informally by email to the controller named above. Processing carried out before the withdrawal remains lawful. After withdrawal your child's photos are deleted unless a legal retention obligation applies.
Consent is voluntary. If it is not given, there are no disadvantages. Your child will then not be photographed and will not appear in the class photo.
A parent or guardian signs for the child. Check the age from which a child can consent in your country and let older children sign as well. Where custody is shared, the signing person confirms acting in agreement with the other parent.
Name in block letters: ______________________________________
Template, not legal advice. Have it checked by your data protection officer before use.