Schedule for photo day
School: [School name] · Photo day: [Date of the photo day] · Photographer: [Name of the photographer or studio]
| When | What | Who | Template |
|---|---|---|---|
| 4 weeks before | Confirm the date, set the rooms, name a contact person | School management, photographer | Offer, schedule |
| 4 weeks before | Hand out parent letter and consent form | School | Parent letter, consent form |
| 3 weeks before | Class list to the photographer (CSV) | School office | Class list |
| 2 weeks before | Collect consent forms, create the list of children without consent | Class teachers | GDPR checklist |
| 2 weeks before | Poster in the school building, reminder in the parent letter | Parent council | Poster |
| 2 days before | Schedule to the teachers, check equipment | Photographer | Teacher schedule, photo day checklist |
| Photo day | Class by class following the plan, hand out QR photo cards | Photographer, teachers | Photo day checklist |
| 1 to 3 weeks after | Gallery live, hand out the ordering guide, reminder before the deadline | Photographer, school | Gallery is live, ordering guide, reminder |
Adjust the timing to holidays and parent evenings. One day between consent returns and photo day is not enough.