[School name]
Attn. [Contact person]
Date: [Date]
Proposal: school photo day at your school
Dear Headteacher,
I would like to present my proposal for a photo day at your school. The procedure is as easy as possible for your staff: one day on site, no paperwork, no cash collection.
Your benefits
- No effort for teachers: schedule and QR photo cards come from me
- Online ordering with an access code. Parents and carers see only their own child's photos
- Safeguarding and privacy: consent form with separate purposes, data processing agreement, fixed deletion period, no names next to photos
- No advance payment for the school, no cash collection in the classrooms
- Class photo, individual portraits and sibling photos on one day
My offer
Photo day on: [Date] or by arrangement
Services: individual portraits, class photos, online gallery with access codes
Cost for the school: none. Parents order online, voluntarily
Equipment: mobile studio with backdrop and lighting
I would be glad to present the concept in a short meeting and bring sample photos. I look forward to hearing from you.
Kind regards
[Name of the photographer or studio]
[Email address] · [Phone number] · [Website]